Office Administration and Technology

The Office Administration and Technology programs at Southwestern Illinois College can prepare you for a variety of office support careers in business, education or government. Program options blend traditional office administration skills such as filing, scheduling and organizing, with current computer technology and applications including word processing, electronic spreadsheets, database management and presentation graphics. 

SWIC offers Associate in Applied Science degrees in the following areas: Accounting Office Specialist, Administrative Assistant, Legal Office Specialist, Medical Office Specialist and Office Technology Specialist. Certificate options are available if you need training to enter the workforce or wish to enhance your employment skills. Certificate options include: Administrative Office Support, Microsoft Office Specialist, Office Support Technology, Office Technology Assistant I, Office Technology Assistant II and Virtual Assistant. 

For more information on the OAT program, please contact Program Coordinator Tina Dierkes at 618-235-2700, ext. 5321 or tina.dierkes@swic.edu

Educational Programs

Degrees 

Associate in Applied Science - Administrative Assistant (032A) 
In this degree program, you will learn office support, document processing, business communications and a variety of software packages. View cost sheet

Associate in Applied Science - Legal Office Specialist (032B) 
In this degree program, you will learn basic business law, law office management and legal document preparation as well as basic office support and a variety of software packages. View cost sheet

Associate in Applied Science - Accounting Office Specialist (032C) 
In this degree program, you will learn financial and managerial accounting, as well as basic office support and a variety of software packages. View cost sheet

Associate in Applied Science - Medical Office Specialist (032D) 
In addition to basic office support and software packages, in this program, you will learn principles of biology, basic accounting, economics, and medical terminology. View cost sheet

Associate in Applied Science - Office Technology Specialist (0069) 
You will study computers, specialized technology, electronic communications and electronic information systems. The program will provide you with a benchmark to measure your computer skills using Microsoft Office software. View cost sheet

Certificates 

Office Technology Assistant I Certificate (033A) 
This program emphasizes word processing and related office skills for entry level positions. View cost sheet

Office Technology Assistant II Certificate (0033) 
This program is designed to give students additional skills after completing Office I. Upon completion of this certificate, a student may continue in one of the OAT degree curriculums. View cost sheet

Microsoft Office Specialist Certificate (0064) 
This one semester curriculum is designed to prepare students to take the Microsoft Office Specialist test(s). The MOS certification is a globally recognized certification of skill in the use of Microsoft desktop business applications. View c ost heet

Administrative Office Support Certificate (0065) 
This one-year program of concentrated secretarial work may be completed in two semesters. Courses also could apply toward the completion of the two-year OAT program. View cost sheet

Office Support Technology Certificate (069A) 
The certificate program provides the skills and knowledge necessary for entry-level office support positions in the automated office. Basic computer concepts and operation, basic word processing concepts and operation, and general office procedures are taught. View cost sheet

Virtual Assistant Certificate (069B) 
This certificate program is designed to prepare students to operate from a remote location to provide support services such as administrative, creative and/or technical solutions to individuals, business and organizations. Viewcost sheet

Accelerated Degree Option 

Students with an associate or bachelor's degree from a regionally accredited college may earn an Associate in Applied Science degree in OAT by completing at least 27 semester credit hours of program related course work. A plan of specific courses required for the degree must be obtained from the program coordinator and approved by the Dean of the Business Division and the Vice President for Instruction. Only those courses completed at Southwestern Illinois College, and not included as part of the requirements for a previously earned degree or certificate, can be considered for this option. Students must meet all institutional requirements for the Associate in Applied Science degree.

Career Opportunities

  • Administrative Assistant
  • Office Assistant
  • Word/Information Processor
  • Secretary
  • Legal Office Specialist
  • Accounting Office Specialist
  • Medical Office Specialist
  • Medical Transcriptionist
  • Information Processor
  • Software Specialist
  • Clerk Typist
  • General Office Clerk
  • General Office Assistant
  • Virtual Assistant in business, education and government
  • Secretary
  • Receptionist
  • Office Assistant

For details about career opportunities, visit the Occupational Outlook Handbook website published by the Bureau of Labor Statistics

Visit our Career Activities and Employment Center.

Employment Prospects

The U.S. Bureau of Labor Statistics projects that between 2008 and 2018, the demand for accounting clerks is expected to grow by 10 percent, administrative assistants by 11 percent, general office clerks by 12 percent, legal secretaries by 28 percent, medical secretaries by 34 percent, medical transcriptionists by 11 percent and receptionists/information clerks by 15 percent. 

The job prospects for administrative professionals are good because they provide a service that is integral to the office operation. Promotions of senior executive, clerical supervisor or office manager may be offered to experienced administrative assistants who increase their knowledge of their company's venues and enhance their skills with additional education and training.