Satisfactory Academic Progress Requirements

Satisfactory Academic Progress is composed of three requirements:

  • Cumulative GPA: You MUST maintain a minimum 2.0 cumulative GPA.
  • Cumulative Completion Rate: You MUST successfully complete at least 67 percent of all attempted credit hours at the end of each semester.
  • Maximum Timeframe: You MUST complete your program of study within 150 percent of the timeframe allotted for your particular program.

Satisfactory academic progress is reviewed for financial aid recipients at the end of each semester. Students determined NOT to be in good standing are notified of their status by email.

Satisfactory Academic Progress Descriptions

Good Standing

A student is considered to be in "good standing" if they meet ALL three  SAP requirements listed above.

Warning

A student who falls below the required cumulative GPA (2.0), cumulative completion rate (67 percent), or BOTH, will be placed on "warning." A student placed on warning must earn a 2.0 GPA AND a 67 percent completion rate by the end of the semester in order to be put back on good standing. If a student does not meet both of these requirements by the end of the warning semester, they will go on suspension the following semester(s).

Suspension

Suspension occurs when a student fails to meet the cumulative GPA and cumulative completion rate requirements for two consecutive semesters. Students may regain good standing after they have completed enough courses to bring their cumulative GPA to at least 2.0 AND their cumulative completion rate to at least 67 percent.

  • Suspension Appeal: Students may submit a suspension appeal if documented extenuating circumstances contributed to their lack of academic progress. Contact the Financial Aid and Student Employment Office for more details.

Probation

A student is considered on “probation” for the semester in which they have a Suspension Appeal approved. Probationary status lasts for only one term. At the end of the probationary term, a student must either earn themselves back into good standing or meet the requirements set forth in their academic plan in order to continue receiving financial aid for the following semester(s).

Academic Plan

A student whose suspension appeal has been approved must enroll and successfully complete ONLY the courses found in their academic plan. The academic plan is a component of their suspension appeal; it is provided by an academic counselor in the form of a Degree Progress Report and provides all the information necessary to complete their program. Failure to follow the academic plan will return a student to suspension status and you will not be able to submit another suspension appeal for the same extenuating circumstances.

Maximum Timeframe

Satisfactory academic progress requires that a student complete his/her program of study within 150 percent of the timeframe allotted for that program. For example, a student pursuing the Associate in Arts degree needs 64 credit hours (100 percent of the program length) to complete it; the student would be allotted a total of 96 attempted credit hours (150 percent of the program length) to complete the program. If the program cannot be completed within 150 percent of the program length (i.e., example student attempts over 96 hours), the student is placed on Timeframe Suspension and is ineligible for additional financial aid at SWIC for that program. (Keep in mind, changing programs may change a student's timeframe status).

Enrolling in courses outside your program of study as well as withdrawing, repeating and failing courses results in accumulating hours greater than 100 percent of your program length. Remedial courses and transfer courses that don't count toward your program of study are excluded from attempted hours when determining maximum timeframe status.

Timeframe Notice

As a proximity warning, students are sent a “timeframe notice” once they have attempted 130 percent of their program length. This is done for informational purposes only and will not prevent a student from receiving financial aid. Students should heed this warning and plan their enrollment to insure timely program completion.

Timeframe Suspension

Students who are unable to complete their program of study within 150 percent of the program length are placed on "timeframe suspension." Students on timeframe suspension are ineligible for federal, state and institutional financial aid. There is no appeal process for Timeframe Suspension.

  • Timeframe Review: Students who have changed majors/programs in the past and have NOT attempted over 128 credit hours should complete a timeframe review to see if prior program courses that do not apply to the current program of study can be excluded from their timeframe evaluation. Visit the Financial Aid home page or contact the Financial Aid and Student Employment Office for more details.

Completion of Classes

Courses graded with (A), (B), (C), (D) or (P) are considered completed.
Courses graded with (I), (PR), (W), (WF), (FLW) or (F) are not considered completed.