Medical Billing and Coding Applicants | Southwestern Illinois College

Application Requirements

Materials Needed to Apply

Students must apply and be formally accepted into the Medical Billing & Coding program before beginning program courses. Applicants must submit the following to the Enrollment Services Office:

1. Medical Billing & Coding application

Applications are available between Sept. 1 and Feb. 1 each year for fall start.

Supporting documentation (transcripts, test scores, etc.) must be on file by identified deadlines.

Proof of completion of prerequisite courses:

Prerequisite courses in biology, algebra and keyboarding/typing must be completed to be considered for admission.

  • Prerequisite courses must have been completed within 10 years of Feb. 1.
  • Grades earned must be at least a C, although higher grades earn more points toward application.
  • College grades supersede high school grades when both appear on official transcripts.
  • The most recent grades in courses meeting these requirements will be used.
2. Official Transcripts
3. Test Scores
  • ACT or SWIC GPA Option
  • All students should now contact Academic Advising ( to determine placement testing needs. The SWIC placement test identifies skill levels in math, reading and writing. Students must score high enough to be eligible to enroll in ENG 101 and MATH 97. If placement test results are too low, students must complete required developmental courses prior to enrolling in MATH 94, ENG 101, BIOL 157, BIOL 158, PSYC 151 or SPCH 151.

For an individual review of your application, contact the Health Sciences coordinator’s assistant.

Prepare to Apply

Complete Prerequisite Requirements

Prerequisite courses in biology, algebra and keyboarding/typing must be completed to apply for the Medical Billing &Coding program.

Fill out the Planning Guide

Entrance into the Medical Billing & Coding program is highly competitive. The Medical Billing & Coding Planning Guide explains application requirements and offers suggestions on how to maximize points in each section to increase chances of being accepted to the program.

Understand the Application Point System

Applications are rated by a point system, with points based on:


For an individual review of your planning guide, contact the Health Sciences coordinator’s assistant.

Applicant Selection

Application Point System

Applications for the Medical Billing & Coding program will be rated on a point system, with points based on:

Notification of Acceptance:

Applicants will be notified of their status regarding admission as quickly as possible given the number of applications received.

Fewer Candidates than Seats Available:

In the event that there are fewer qualified candidates than there are spaces available, applications will continue to be accepted until the program’s maximum capacity has been reached at each of the campuses or until the first week of classes during the fall semester.

The college reserves the right to fill the program in those years when there are fewer applicants than spaces available by whatever means it deems necessary to assure both academic integrity and fairness in the selection process.

More Candidates than Seats Available:

In the event that there are more qualified applicants than spaces available in this program, those applicants residing outside the SWIC district or in a district that does not have a joint agreement with SWIC for this program will not be eligible for consideration or admission if there are more applicants than positions to be filled. Search the college catalog for Interdistrict Cooperative Agreements. Resident status is determined by address on file with the Enrollment Services Office by Feb. 1.

The admission procedures for the MB&C program are in accordance with Illinois law. The law requires that programs with insufficient space and resources to accommodate all applicants will accept the best qualified applicants using rank, ability and achievement scores as guides, with preference given to students residing in the district. Out-of-district students will be considered as in-district status for this application process if their community college has an Inter-district Cooperative/Career agreement with SWIC. Search the college catalog for Interdistrict Cooperative/Career Agreements to see if your college is listed. To qualify for the application process, the student must submit paperwork from their home district to SWIC Enrollment Services by the application deadline. Contact the secretary of the Board of Trustees at your home district school to get the required paperwork.

Other Requirements

The following criteria are required of students enrolled in the program and all information will be explained in detail at program orientation meetings.

Orientation and Performance:

Students who are given permission to enroll in this program must attend all required orientation sessions and be able to perform the essential functions of the job with or without reasonable accommodations. Students are encouraged to meet with the Disability & Access Center to discuss potential issues associated with meeting these requirements.


Auto and health insurance are required during clinical education courses. Students are personally responsible for any costs incurred for injuries occurring during their clinical experience.

Medical Requirements:

These requirements do not have to be fulfilled until they are explained at the orientation meeting. Medical Billing and Coding students will be required to show proof of immunizations, TB test and physical examination before beginning any clinical experience.

Background Check:

View background check and drug testing requirements. View a list of disqualifying convictions from the Illinois Department of Public Health.

Graduation Requirements:

Student enrolled in the program must follow the requirements for graduation at the time they are admitted and must meet all course, program, degree and sequencing requirements specified. Students are responsible for program policies as listed in each year’s Medical Billing and Coding Student Handbook. Students who fail to meet program specific requirements will be dropped from the program.