Types of Financial Aid

•Grants: need-based gift aid, student does not pay back
•Scholarships: talent-based gift aid, student does not pay back
•Federal and Regular Work Studies: campus jobs to earn money for educational expenses
•Loans: student MUST pay back
◦Subsidized: government pays interest while student is enrolled at least half-time in financial aid eligible classes
◦Unsubsidized: student is responsible for interest

Federal Financial Aid
•Pell Grant: based on financial need
•FSEOG: based on financial need
•Subsidized Loans: unmet need based on student’s cost of attendance and other aid
•Unsubsidized Loans: non-need based
•Parent PLUS Loans: Parental credit check required

State Financial Aid
•MAP Grant: financial need and Illinois residency; details at isac.org
•IVG: military tuition entitlement based on active military service; details at isac.org
•ING: tuition scholarships for active drillist in Army/Air National Guard; details at isac.org
•MIA/POW: tuition scholarships for family members of service missing in action or prisoner of war; details at isac.org

Institutional Financial Aid
•Scholarships: academic/talent-based

Visit the financial aid handbook for additional information on types of financial aid.

Financial Aid Eligibility Based on Enrollment

Credit Hours in an Eligible Financial Aid Program

Total Aid Eligible Credit Hours
12 or more credit hours
9-11.5 credit hours
6-8.5 credit hours
0.5-5.5 credit hours

Classification for Aid Eligibility
Full-time award
Three-quarter award
Half-time award
Less than half-time award

In order to receive aid, students must enroll in an eligible degree-seeking program or certificate. Check here for certificate eligibility.

Impacts to Your Award

Your award may change if your cost of attendance changes, federal/state funding is limited, you drop or withdraw from a course or a course is canceled.

Add the items below for Cost of Attendance:
•Tuition (changes based on the number of enrolled credit hours)
•Loan fees
•Room and board
•Personal expenses

Loan Processes

To activate your student loan, you must complete:
1.Master Promissory Note (MPN): the agreement to repay the loan in full
2.Entrance counseling: an online session explaining the loan process

Complete MPN and entrance counseling on studentloans.gov.

Students must be enrolled actively in six financial aid eligible credit hours.

Census Date

The census date is the second Friday after the start of classes in fall/spring semester and first Friday after the start of classes in the summer semester.

ALL enrollment and program changes must occur by the census date to ensure financial aid awards accurately reflect your aid eligibility!


Financial aid must be awarded before students can charge books to their account. Students must press the big green button (on the eSTORM Student Center) in order to use their award funds for books.

SAP (Satisfactory Academic Progress)

Three Academic Requirements
1.Maintain a cumulative 2.0 GPA
2.Complete at least 67 percent of all attempted credit hours
3.Complete program of study within 150 percent of the timeframe allotted for your particular program of study

Visit the Satisfactory Academic Progress Policy (SAP) for details.


•Students receiving aid may repeat a course once after receiving a passing grade. If a student decides to repeat a course with a passing grade for a second time, the student is responsible for payment.
• FA will pay up to 30 credit hours of remedial courses (course numbers below 100). Students exceeding 30 credit hours are responsible for payment.

Refund Dates


1st Mailing

2nd Mailing

Summer Mailing

Pell Sep. 29, 2017 Feb. 23, 2018 Jun. 29, 2018
Loans (Fall/Spring) Sep. 29, 2017 Feb. 23, 2018
Fall Only Loan Sep. 29, 2017 Nov. 3, 2017
Spring Only Loan Feb. 23, 2018 Apr. 6, 2018
Summer Loans
Previous Borrowers Jun. 29, 2018 Jul.13, 2018
First Time Borrowers Jul. 6, 2018 Jul. 13, 2018

  • Grants and loans are disbursed on a weekly basis after the first disbursement.
  • There is a second loan disbursement for fall-, spring-, and summer-only loan students.
  • Dates reflect when refund checks are mailed. You will receive a refund via mail if you have excess funds after tuition/fees/bookstore charges are paid.
  • Please make sure your address is up to date with Enrollment Services.

Return of Financial Aid Refunds

Students who withdraw or are withdrawn by an instructor from all eligible enrolled hours are affected.

Visit Financial Aid Handbook/Federal Return of Funds for more information.

Be Sure to Check Your Accounts

All communications from the Financial Aid office will be sent to your SWIC email.
Check your eSTORM account for award activity.

Contact the Financial Aid Office

•Email: fin_aid@swic.edu
•Belleville Campus: 618-235-2700, ext. 5288
•Red Bud Campus: 618-282-6682, ext. 8114
•Sam Wolf Granite City Campus: 618-931-0600, ext. 5288
•Toll Free in Illinois: 866-942-SWIC (7942), ext. 5288