Types of Financial Aid

Descriptions

  • Grants: need-based gift aid, student does not pay back
  • Scholarships: talent-based gift aid, student does not pay back
  • Federal and Regular Work Study: campus jobs to earn money for educational expenses
  • Loans: student MUST pay back
    • Subsidized: government pays interest while student is enrolled at least half-time in financial aid eligible classes
    • Unsubsidized: student is responsible for interest while enrolled at least half-time in financial aid eligible classes
    Visit the SWIC financial aid handbook for additional information on types of financial aid.

Impacts to Aid Award

Your award may change if your cost of attendance changes, federal/state funding is limited, you drop or withdraw from a course, or a course is cancelled.

Add the items below for Cost of Attendance:

  • Tuition (changes based on the number of enrolled credit hours)
  • Books/supplies
  • Loan fees
  • Room and board
  • Transportation
  • Personal expenses

Financial Aid Eligibility Based on Enrollment

In order to receive aid, students must enroll in an eligible degree-seeking program or certificate.

 

  Total Aid Eligible Credit Hours   Classification for Aid Eligibility
  12 or more credit hours   Full-time award
  9-11.5 credit hours   Three-quarter award
  6-8.5 credit hours   Half-time award
  0.5-5.5 credit hours   Less than half-time award

 

Awards are based upon projected full-time status if you are not currently enrolled in classes. Your final eligibility is based on Satisfactory Academic Progress, your actual enrollment, and whether or not a class is needed to complete your declared program of study.

To check for certificate eligibility, click here.

Loan Processes

To activate your student loan, you must complete:
1. Accept the offered loan on your eSTORM Student Center
2. Master Promissory Note (MPN): the agreement to repay the loan in full
3. Entrance counseling: an online session explaining the loan process
To complete MPN and entrance counseling visit studentloans.gov.
Students must be enrolled actively in six financial aid eligible credit hours.

Census Date

Census Date

The census date is the second Friday after the start of classes in fall/spring semesters and the first Friday after the start of classes in the summer semester.

ALL enrollment and program changes must occur by the census date to ensure financial aid awards accurately reflect your aid eligibility!

Veteran Services

Veteran Services is now located on the Belleville Campus Information Science Building Room 1035 to assist eligible veterans and their dependents with their federal and state education benefits.

State Benefits

  • IVG: military tuition entitlement based on active military service; details at isac.org
  • ING: tuition scholarships for active drillist in Army/Air National Guard; details at isac.org
  • MIA/POW: tuition scholarships for family members of service missing in action or prisoner of war; details at isac.org

Federal Benefits

  • Montgomery GI Bill® (Ch. 30)
  • Montgomery GI Bill® Selected Reserves (Ch. 1606)
  • Vocational Rehabilitation (Ch. 31)
  • Post 9/11 GI Bill® (Ch. 33)
  • Post 9/11 GI Bill® Transfer of Entitlement (Ch. 33 TOE)
  • Survivor and Dependents Educational Benefits (Ch. 35)

Visit the SWIC Veteran Services page for additional information on veteran services.

Bookstore

Financial aid must be awarded before students can charge books to their account. Students must press the big green button (“Apply Financial Aid Charges” on the eSTORM Student Center Financial Aid award page) in order to use their award funds for books.

SAP (Satisfactory Academic Progress)

Three Academic Requirements

  1. Maintain a cumulative 2.0 GPA
  2. Complete at least 67 percent of all attempted credit hours
  3. Complete program of study within 150 percent of the timeframe allotted for your particular program of study

Visit the Satisfactory Academic Progress page for details regarding SWIC’s financial aid SAP policy.

Repeats/Remedials

  • Students receiving aid may repeat a course once after receiving a passing grade. If a student decides to repeat a course with a passing grade for a second time, the student is responsible for payment.
  • Financial Aid will pay up to 30 credit hours of remedial coursed (course numbers listed below 100). If a student exceeds 30, he/she is responsible for payment.

Refund Dates

Grants

Fall               Sep. 27, 2019
Spring          Feb. 21, 2020

Loans

Marketing AAS program
Fall/Spring     Sep. 27, 2019 & Feb. 21, 2020
Fall Only        Sep. 27 & Nov. 1, 2019
Spring Only   Feb. 21 & Apr. 3, 2020
Summer:
     Prior Borrower        Jun. 26 & Jul. 10, 2020
     1st Time Borrower  Jul. 10, 2020
Notes
  • Grants and loans are disbursed on a weekly basis after the first disbursement./li>
  • There is a second loan disbursement for fall-, spring-, and summer-only loan students.
  • Dates reflect when refund checks are mailed. You will receive a refund via mail if you have excess funds after tuition/fees/bookstore charges are paid.
  • Please make sure your address is up to date with Enrollment Services

Return of Financial Aid Refunds

Students who withdraw or are withdrawn by an instructor from all eligible enrolled hours are affected.

Visit the SWIC financial aid handbook for more information.

Be Sure to Check Your Accounts

All communications from the Financial Aid, Veteran Services, and Student Employment will be sent to your SWIC email. Check your eSTORM account for award activity.

Contact the Financial Aid Office

  • Email: fin_aid@swic.edu
  • Veteran Services email:  veteranservice@swic.edu
  • Belleville Campus Room IS 1035: 618-235-2700, ext. 5288
  • Sam Wolf Granite City Campus: 618-931-0600, ext. 5288
    • Financial Aid Room 420
    • Veterans Services Room 435
  • Toll-Free in Illinois: 866-942-SWIC (7942), ext. 5288

Please visit the SWIC Financial Aid page and click on the drop-down menu for additional information on all topics discussed in this brochure.

October 1, 2019:
Time to do the FAFSA for aid year 2020-2021