2021-2022 Financial Aid Offer Guide - Southwestern Illinois College

Types of Financial Aid


  • Grants: need-based gift aid, student does not pay back
  • Scholarships: talent-based gift aid, student does not pay back
  • Federal and Regular Work Study: campus jobs to earn money for educational expenses
  • Loans: student MUST pay back
    • Subsidized: government pays interest while student is enrolled at least half-time in financial aid eligible classes
    • Unsubsidized: student is responsible for interest while enrolled at least half-time in financial aid eligible classes. Visit the SWIC financial aid handbook for additional information on types of financial aid.

Federal Financial Aid

Aid Type

Pell grant


Federal Work Study

Subsidized Loans

Unsubsidized Loans

Parent PLUS Loans

Offer Based On

Financial need

Financial Need

Need based-must complete student work application

Based on unmet need, cost of attendance & other aid

Non-need based

Parental credit check required

State Financial Aid

MAP Grant

Financial need and Illinois residency; details at isac.org

Institutional Financial Aid



Financial Aid Eligibility Based on Enrollment

In order to receive aid, students must enroll in an eligible degree-seeking program or certificate.

Total Aid Eligible Credit Hours

12 or more credit hours

9/11.5 credit hours

6-8.5 credit hours

0.5-5.5 credit hours

Classification for Aid Eligibility

Full-time offer

Three-quarter offer

Half-time offer

Less than half-time offer

In order to receive aid, students must be enrolled in a financial aid-eligible degree-seeking program or certificate.

To check for certificate eligibility, click here.

Census Date

Census Date

The census date is the second Friday after the start of classes in the fall and spring semesters and the first Friday after the start of classes in the summer semester.

ALL enrollment and program changes must occur by the census date to ensure financial aid awards accurately reflect your aid eligibility!

Loan Processes

To activate your student loan, you must complete:
1. Accept the offered loan on your eSTORM Student Center
2. Master Promissory Note (MPN): the agreement to repay the loan in full.
3. Entrance counseling: an online session explaining the loan process

To complete MPN and entrance counseling visit studentaid.gov.

Students must be enrolled actively in six financial aid eligible credit hours before loan funds can be disbursed.

Summer loans and unsubsidized loans must be requested.

Refund Dates


Fall               Oct. 1, 2021
Spring          Feb. 25, 2022
Summer        July 1, 2022

Chemistry - Math and Sciences


Fall/Spring     Oct. 1, 2021 & Feb. 25, 2022
Fall Only        Oct. 1 & Nov. 12, 2021
Spring Only   Feb. 25 & Apr. 5, 2022
     Previous Borrower July 1 & 8, 2022
     1st Time Borrower  July 8 & 15, 2022

Impacts to Your Financial Aid

Your aid may change if your cost of attendance changes, federal/state funding is limited, you drop or withdraw from a course or a course is canceled.

Add the items below for Cost of Attendance:

  • Tuition (changes based on the number of enrolled credit hours)
  • Books/supplies
  • Loan fees
  • Room and board
  • Transportation
  • Personal expenses

Veteran Services

Veteran Services is located at the Belleville Campus in the Information Science Building Room 1035. The mission is to assist eligible veterans and their dependents with their federal and state education benefits.

State Benefits

  • IVG: military tuition entitlement based on active military service; details at isac.org
  • ING: tuition scholarships for active drillist in Army/Air National Guard; details at isac.org
  • MIA/POW: tuition scholarships for family members of service missing in action or prisoner of war; details at isac.org

Visit the SWIC Veteran Services page for additional information on veteran services.


Financial aid must be awarded before students can charge books to their account. Students must press the big green button (“Apply Financial Aid Charges” on the eSTORM Student Center Financial Aid award page) in order to use their award funds for books.

SAP (Satisfactory Academic Progress)

Three Academic Requirements

  1. Maintain a cumulative 2.0 GPA
  2. Complete at least 67 percent of all attempted credit hours
  3. Complete program of study within 150 percent of the timeframe allotted for your particular program of study

Visit the Satisfactory Academic Progress page for details regarding SWIC’s financial aid SAP policy.


  • Students receiving aid may repeat a course once after receiving a passing grade. If a student decides to repeat a course with a passing grade for a second time, the student is responsible for payment.
  • Financial Aid will pay up to 30 credit hours of remedial coursed (course numbers listed below 100). If a student exceeds 30, he/she is responsible for payment.

Return of Financial Aid Refunds

Students who withdraw or are withdrawn by an instructor from all eligible enrolled hours are affected.

Visit the SWIC financial aid handbook for more information.

Be Sure to Check Your Accounts

All communications from the Financial Aid, Veteran Services, and Student Employment will be sent to your SWIC email. Check your eSTORM account for award activity.

  • Grants and loans are disbursed on a weekly basis after the first disbursement.
  • There is a second loan disbursement for fall-, spring-, and summer-only loan students.
  • Dates reflect when refund checks are mailed. You will receive a refund via mail if you have excess funds after tuition/fees/bookstore charges are paid.
  • Please make sure your address is up to date with Enrollment Services

Contact the Financial Aid Office

  • Email: fin_aid@swic.edu
  • Belleville Campus Room IS 1035: 618-235-2700, ext. 5288
  • Sam Wolf Granite City Campus: 618-931-0600, ext. 5288
    • Financial Aid Room 420
    • Veterans Services Room 420
  • Toll-Free in Illinois: 866-942-SWIC (7942), ext. 5288

Please visit the SWIC Financial Aid page and click on the drop-down menu for additional information on all topics discussed in this brochure.

Complete your FAFSA now