Note: The name on the official transcript will be the same as the name on your official SWIC record. If your name has changed and you would like your official transcript to reflect the change, you must complete the Data Change Form and include all required documentation prior to submitting your transcript request.
There is a $6 fee per copy for each official transcript requested. Normal processing time averages 3-5 business days.
You may request an official transcript by one of the following methods:
All online transcript orders are processed through the National Student Clearinghouse. Your student ID number or Social Security number is required for ordering, along with your signature consent. You will also be required to pay the transcript ordering fee by debit or credit card. Transcripts are $6 per copy.
- Ordering through the National Student Clearinghouse allows you to have your transcripts emailed securely via PDF, requested for mail processing or requested for pick-up later in person at Southwestern Illinois College.
- You will be notified electronically by text or email when your order has started processing, if there are any issues and when your order has been completed.
Note: If you are requesting a transcript for Community Service courses (i.e., non-credit courses), you will need to place your order in person at Southwestern Illinois College.
Official transcripts may also be requested in person at Enrollment Services by completing a Transcript Request Form and making a payment to the Business Office. In-person transcript orders will not be processed until a payment receipt is presented from the Business Office. Transcripts are $6 per copy.
- Transcript requests are processed in the order they are received. If you are waiting for final grades to be posted or a degree to be conferred, please ensure that these items are posted before submitting a transcript request. Note: Grades posted in Blackboard are not guarantees that final grades have been posted to your student account. Final grades and degree status can be reviewed in the eSTORM Student Center.
- If you choose to have your transcripts mailed, you will need to verify and provide the correct address for the intended recipient. SWIC is not responsible for verifying destination addresses.
If you have any questions, please call the Enrollment Services office at 618-235-2700, ext. 5455.
Southwestern Illinois College does not accept third party transcript requests. Institutions needing to obtain official transcripts should direct their students to complete the steps above with Southwestern Illinois College.