Financial Aid Home

Financial Aid and Academic Advisor

The Financial Aid Office will pay only for classes that are required for a student's declared program(s) of study. We are strongly encouraging students to meet with an Academic Advisor to review their program(s) of study and the classes required to complete the program(s).

Dates To Remember

Spring 2015

  • Charge books to Financial Aid at campus bookstore: Jan. 12-30, 2015
  • First day to pick up online campus bookstore orders: Jan. 12, 2015
  • Census date (last day that financial aid will adjust to class load): Jan. 30, 2015

Summer 2015

  • Charge books to Financial Aid at campus bookstore: June 1-12, 2015
  • First day to pick up online campus bookstore orders: June 1, 2015
  • Census date (last day that financial aid will adjust to class load): June 12, 2015

Campus bookstore hours: Monday through Thursday, 8 a.m. to 8 p.m., and Friday, 8 a.m. to 2 p.m.

Refund Dates

Spring 2015

  • Pell Disbursement: Feb. 27, 2015
  • Loans Spring only:
    • 1st disbursement: Feb. 27, 2015
    • 2nd disbursement: April 10, 2015
  • Loans for Fall/Spring:
    • 1st disbursement:  Sept. 26, 2014
    • 2nd disbursement: Feb. 27, 2015
  • Alternative Loans: Jan. 16, 2015

Summer 2015

  • Pell Disbursement: July 2, 2015
  • Loans (Prior Borrowers) Summer only:
    • 1st disbursement: July 2, 2015
    • 2nd disbursement: July 17, 2015
  • Loans (1st Time Borrower) Summer only: 
    • 1st disbursement: July 10, 2014
    • 2nd disbursement: July 17, 2015
  • Alternative Loans: June 5, 2015

Alternative loans: Funds from the lender must be received by Financial Aid the week of disbursement.

Eligible Credit Hour Enrollment Classification

Eligibility is based on a student's number of credit hours during a given term. Only credit hours needed to complete a financial aid eligible program are considered in classification. The chart below details enrollment classification for financial aid purposes:

Eligibility classification
Total Aid Eligible Credit Hours Classification for Aid Eligibility
12 or more credit hours Full-Time Award 
9-11.5 credit hours 3/4 Time Award 
6-8.5 credit hours Half-Time Award 
5.5 credit hours Less Than Half-Time Award 

Financial Aid Handbook

The Financial Aid Handbook is designed to be used in conjunction with the Student Guide published by the U.S. Department of Education. Together, these references will answer the majority of your questions.

Financial Aid Forms

Prior to completing any of the following, students should review the To Do List in their eSTORM Student Center to ensure that the correct forms are printed.

Financial Aid Eligibility for SWIC Certificates

To be considered for financial aid, a student must be in an eligible program. While most associate degree programs are financial aid eligible, there are a few exceptions.

The following associate degree programs are not eligible for financial aid:

  • Massage Therapy (027B)
  • Construction Cement Mason (039A)
  • Construction Sheetmetal (039B)
  • Construction Bricklayer (039C)
  • Construction Ironworker (039D)
  • Construction Electrical Specialist (039E)
  • Construction Painting & Decorating (039F)
  • Construction Carpentry (039G)

In addition, not all certificates are financial aid eligible. Check certificate eligibility.

Foundation Scholarships

Learn how to apply for the privately funded scholarships available only to SWIC students through the SWIC Foundation.

Apply for Federal and State Financial Aid

Apply for federal and state financial aid by completing the Free Application for Federal Student Aid (FAFSA) online at The school code for SWIC is 001636. You can pick up a worksheet at the SWIC Financial Aid and Student Employment Office or from high school guidance counselors. You need to complete the FAFSA for each academic year.

Assistance with the FAFSA is available at SWIC through PALS.

Loan Entrance Counseling and Federal Direct MPN

SWIC participates in the Direct Loan Program.  All students must complete a Loan Entrance Interview for Direct Loans and a Direct Loan Master Promissory Note (MPN). Visit and complete the steps noted as "Entrance Counseling" and "Sign Master Promissory Note."

Students may also borrow through the Alternative Loan Program.

Loan Exit Counseling

Student loan borrowers who drop below six hours per term or are no longer enrolled must complete Exit Counseling. Students can complete Loan Exit Counseling online.

Student Loan Ombudsman Contact Information

Online Assistance:






US Department of Education 
FSA Ombudsman Group
830 First Street, NE, Mail Stop 5144 
Washington, DC  20202-5144 

Contact Us


Belleville Campus:

Red Bud Campus:

Sam Wolf Granite City Campus:

Toll Free in Illinois:

618-235-2700, ext. 5288

618-282-6682, ext. 8114

618-931-0600, ext. 7610

866-942-SWIC (7942), ext. 5288